UTAH TIBETAN ASSOCIATION HALL RENTAL

REVISED KITCHEN RENTAL POLICY

Effective Date: 10-05-2026

The Utah Tibetan Association (UTA) has revised its policy governing the rental and

use of the kitchen facility at the Utah Tibetan Community Center (UTCC). All

applicants are required to follow the procedures and guidelines outlined below.

1. Rental Request and Application Procedure

All kitchen rental requests must be submitted in writing at least fourteen (14) days

in advance of the requested rental date. Requests made at the last minute or with

less than fourteen days’ notice will not normally be accepted or guaranteed.

Rental requests must be submitted through one of the following methods:

 By completing the official Kitchen Rental Application Form; or

 By submitting a written rental request to president@utahtibetanassociation.org

and copy Pema Chophel (UTCC Operating Manager) pemssi007@gmail.com

Rental requests will not be accepted by text message.

Applicants must receive confirmation of their rental request before making

arrangements to use the facility. Submission of a request does not constitute approval

of the rental.

2. Emergency Exceptions

Exceptions to the fourteen-day advance-notice requirement may be considered on

an emergency basis when circumstances genuinely warrant immediate or short-

notice use of the kitchen.

Any emergency rental request must still be submitted in writing and is subject to

approval by the UTA/UTCC management. Emergency requests will be

considered on a case-by-case basis and are not automatically approved.

The emergency exception is intended for genuine unforeseen circumstances and

should not be used for routine or avoidable last-minute rental requests.

3. Rental Rates and UTA Membership Discount

UTA Member Rate: $150 per day

The discounted kitchen rental rate for current Utah Tibetan Association (UTA)

members is $150 per day, increased from the previous member rate of $100 per day.

To qualify for the discounted member rate, the applicant must:

 Provide proof of current UTA membership.

 Have paid UTA membership dues for the current calendar year.

 Provide a copy of the event booth application or private business

documentation showing the applicant’s own name as the UTA member.

The discounted rate applies only to the UTA member who submits the rental

application and whose name appears on the event booth application or other

private business documentation. Membership benefits are personal to the

qualifying member and may not be transferred or extended to a spouse,

relative, extended family member, or any other individual.

Applicants who do not meet all membership requirements will be considered

non-members and charged the non-member rate of $450 per day, increased

from the previous rate of $400 per day.

4. Payment

Payment must be made at the time the rental reservation is made. The rental

amount will depend on whether the applicant qualifies for the UTA Membership

rate or the non-member rate.

No applicant is permitted to take credit or arrange payment at a later date. Payment

must be made at the time of application by Zelle, check payable to the Utah

Tibetan Association, or cash.

5. Cancellation and Refund Policy

The applicant must notify the UTCC Operating Manager of any cancellation at

least 24 hours before the reserved date to receive a 100% refund of the rental fee.

Cancellations made less than 24 hours before the reserved date will be subject to a

75% refund, with the remaining 25% retained as a cancellation fee.

6. Access to the Utah Tibetan Community Center

Applicants are not permitted to access OR enter the UTCC before their

scheduled rental date and time.

On the day of the rental:

 The designated UTA Operations Manager will open the facility at the

scheduled time.

 The Operations Manager will close and secure the facility at the end of the

scheduled rental period.

 Applicants must remain within the areas specifically authorized for their

rental.

7. Kitchen-Only Use

The rental fee provides access only to the kitchen facility, unless separate

authorization has been granted in advance.

Applicants and their guests are not permitted to use the main auditorium or

other areas of the UTCC without prior approval from the UTA.

Applicants may not arbitrarily access, remove, or use UTCC equipment or

supplies stored outside the kitchen, including items located in the UTCC storage

areas.

Any additional facility or equipment use must be approved in advance by the UTA.

8. Kitchen Equipment and Supplies

Applicants may use kitchen equipment and items that are available and authorized

for use within the kitchen.

Applicants must not remove or take equipment, supplies, utensils, or other

property from UTCC storage areas without prior authorization.

All UTCC property must remain at the Center and must be returned to its proper

location immediately after use.

9. Cleaning and Restoration of the Kitchen

The applicant is responsible for leaving the kitchen clean, orderly, and in the

same condition in which it was found.

After use:

 All dishes, utensils, cookware, and other kitchen items must be thoroughly

cleaned.

 All items must be returned to their proper and designated locations.

 Countertops, sinks, appliances, and other used surfaces must be cleaned.

 All trash and waste must be properly disposed of.

 The kitchen must be left clean, organized, and ready for the next user.

10. Required Documentation and Notification After Use

Upon completion of the rental, the applicant must:

1. Take clear photographs of the kitchen showing that the facility has been

properly cleaned and restored.

2. Submit the photographs to the UTCC Operations Manager as confirmation

that the kitchen was left in good condition.

3. Notify the UTCC Operations Manager that the rental has been completed

and the facility is ready to be secured.

Failure to properly clean and restore the kitchen may result in additional charges

and/or the loss of eligibility to rent the UTCC kitchen in the future.

11. Compliance With the Revised Policy

By submitting a kitchen rental request, the applicant acknowledges and agrees to

comply with all provisions of this revised policy.

The UTA reserves the right to deny a rental request or restrict future rental

privileges if an applicant fails to comply with the rental procedures, facility-use

requirements, cleaning standards, or other provisions of this policy.

Utah Tibetan Association (UTA)